Redefining the Future of Managed Print Services: A Bryan S Ryan Perspective

In today's evolving workplace, the dynamics of how we operate have significantly shifted. The pandemic has accelerated the transition towards digitalisation, but it hasn't rendered the physical office obsolete. Rather, it has underscored the importance of finding a harmonious balance between the digital and physical realms to create a collaborative and sustainable workspace. At the forefront of this transformation is the Managed Print Services (MPS) industry. Bryan S Ryan's insights align seamlessly with the findings of a recent study by Quocirca, which gathered the opinions of over 1,000 office workers and 521 IT decision-makers. This research unveils compelling trends that are shaping the future of Managed Print Services.

Print Management Trends for the Future of Work:

Printing's Continued Relevance:

Despite the surge in digitalisation, printing remains a cornerstone of daily business operations. A staggering 69% of respondents, including IT decision-makers (ITDMs), attest to the significance of printing in their organisations. This importance is set to increase, with 72% of ITDMs expecting print to be very or quite important by 2025, marking a significant upturn from the current 67%. Moreover, 79% of ITDMs anticipate an increase in spending on print equipment and consumables in the coming year.

Print's resilience is not just about function; it's also about employee well-being. The future office, which values its staff and customers, will consider printing as one of its premium facilities, given the benefits it brings, such as easier reading, reduced screen time, and less eye strain. Notably, with the rise of hybrid and remote work, 60% of respondents expect an increase in home printing, and 39% foresee an uptick in office printing volume.

MPS as a Key Digitisation Enabler:

As the importance of digitisation continues to grow, Managed Print Services take on an essential role. These services optimise printing infrastructure, simplifying the management of complex print environments through unified solutions. This not only enhances printing efficiency but also uncovers opportunities to digitise and automate paper-based processes while minimising wasteful printing. Notably, organisations already using MPS recognise the significance of these services. For instance, 59% of organisations utilising MPS find digitising paper-based processes extremely or very important, in stark contrast to the 29% of those not employing MPS.

The opportunity MPS providers offer in the transition to a less paper-dependent and more sustainable office is evident.

Increasing Focus on Sustainability:

Sustainability is rapidly becoming a top priority, with a projected rise from 16% to 38% by 2025 in those considering environmental issues extremely important. The majority, 67%, anticipate that sustainability will be a significant credential for businesses by 2025, and 75% expect sustainability goals to lead to a reduction in paper usage. Digital maturity and sustainability are intricately linked, and forward-looking organisations use print-related tools to meet their sustainability and digitisation objectives.

Numerous strategies are being adopted to address sustainability in printing, including the implementation of print policies to encourage responsible printing, the use of print management tools to track costs, the adoption of cloud print management services to manage infrastructure, and leveraging managed print services to optimise device usage.

A Shift Toward a Cloud-Enabled Workplace:

The cloud-first era is revolutionising the workplace, underpinning the digital transformation journey for many organisations. In the new world of hybrid work, there's an increasing focus on building a resilient and future-proof IT infrastructure. The study reveals that 57% expect to operate a print environment mostly or fully in the cloud by 2025, and 20% expect to have a fully cloud-based print environment by the same year. Moreover, 75% agree that print suppliers need to evolve their product offerings to adapt to the hybrid era, with 50% believing that managed print services will be their direction of travel.

Cloud adoption offers high availability, flexibility, scalability, cost reduction, and improved security, making businesses more agile and better prepared for advanced cyberattacks. Bryan S Ryan are well-positioned to assist organisations in their transition to the cloud-enabled workplace.

In a world where the traditional office environment coexists with remote and hybrid work arrangements, Managed Print Services are evolving to cater to the needs of a digital, sustainable, and cloud-enabled workplace. Bryan S Ryan's commitment to embracing these changes make us an invaluable partner in the journey toward the future of Managed Print Services. As we redefine the "M" in MPS from Managed to Modernised, Bryan S Ryan leads the way in adapting to the shifting landscape of work and technology.

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